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G docs to pdf1/28/2024 In Google Docs, left-click the image, then right-click the image for the Alt Text option. In Acrobat, this is called marking an image as an artifact. Newer versions of Word provide a “mark as decorative” checkbox for images that can be ignored. If it gives you an option to enter both a title and a description, it is recommended that you only use the description field. If not, try looking under Format Picture. If you right-click the image, you may see an Edit Alt Text option. Images that are purely decorative (or are redundant because the information they convey is also given elsewhere in the document) should be marked as such, so the screen reader can ignore the image.ĭifferent versions of Word have different ways of adding alternative text to an image. ImagesĪny image that conveys important information needs to have a description, called the alternative text, that screen reader programs can read out. This will cause screen readers to inaccurately describe the number of items on the list. You should avoid putting extra blank lines within a list, because it will cause Word to consider it the end of one list and the beginning of another, and thus tag it as such. A screen reader may read out the blank line as an empty paragraph. If you want your paragraphs to be separated by blank space, use the "Normal" paragraph style, which usually formats paragraphs to have space above and below, rather than press the Enter key to generate a blank line. Having extra spaces in a Word document can cause Word's accessibility checker to report it as a problem. Do not apply a heading style merely to give a line of text a particular visual appearance. Remember that applying a heading style performs the function of tagging the heading, so that screen reader programs can announce the headings. Both applications offer a Title style, but this is meant for covers or title pages of longer documents. Use Heading 3 if you need to divide a section. Use Heading 2 for youir major sub-headings. In Google Docs, use the Styles drop-down menu. In Word, apply heading styles from the Styles gallery in the Home tab. docx files with tagged content, which you can turn into tagged PDFs in Word. The easiest way to produce an accessible PDF is to prepare an accessible Word document, and then save it as a PDF. Google Docs does not produce PDFs that contain the necessary tagging and metadata from the source document. When creating documents, headings should be tagged, table and list tools should be used to create tables and lists, and alternative text for images should be thoughtfully composed for the specific needs of the document. Coming up: We take a look at some the best.Word, Google Docs, and Acrobat can produce documents that are tagged for accessibility, but none can automatically do so with accuracy. Once you have PDFs in your Drive folder, you can edit and manipulate them using a host of third-party add-ons. When you’re done, tap the checkmark and the file will be saved to your Drive account. You can add multiple scans to a single PDF by tapping the plus symbol in the image editing menu. Once you scan the document, Drive’s document scanner will automatically detect the edges of the paper and enhance the image to bring out the text. In the Drive app, press the plus sign in the lower-right corner to create a new document, then select the camera icon. You can scan all kinds of paper documents into Drive using the Drive for Android app. Paper documentsĪll those receipts, business cards, and handwritten notes cluttering your desk? Turn them into PDFs using the Google Drive app for Android. You’ll have a PDF of the page with all the formatting intact. Scroll down to the Google Cloud Print section, and click Save to Google Drive. Instead of clicking “print” in the dialog box that opens, select Change. When you’re on a page you want to save, click the printer icon in the lower-right corner of your browser window. First, make sure you’re logged in to Chrome. You can save any webpage to Drive as a PDF using the Chrome browser. Log in to the Chrome browser to save any webpage as a PDF.
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